NAME AND PURPOSE
The name of the organization shall be H.O.P.E. Chaplains. The acronym represents:
The H.O.P.E. Chaplains is to be a non-denominational organization for the purpose of recruiting and training chaplains to minister to the sick and needy in cooperation with local medical facilities.
STATEMENT OF FAITH
The H.O.P.E. Chaplains hold the following to be essential validating this ministry:
We believe the Bible to be the infallible Word of God and our only inspired rule of faith and practice. (2Tim 3:16-17; Psalm 119:160)
We believe that there is one God, eternally existent in three persons: Father, Son and Holy Spirit. (Matt 28:19)
We believe in the deity of Jesus Christ as our Lord and Savior, His virgin birth sinless life, miracles, vicarious death, bodily resurrection and ascension, and His personal return in power and glory. (Matt 1:18-20, 2Cor 5:21, 1Pet 2:22, John 1:1 John 10:30, 2Cor 5:19)
We believe sin separates man from God and that His salvation is only by the grace of God through faith in His Son, Jesus Christ. (Eph 2:8-10)
We believe in the present ministry of the Holy Spirit by whose indwelling the Christian is able to live a Godly life. (Eph 4:30-32, Titus 3:5)
We believe in both the resurrection of the saved and the lost; the saved unto resurrection of life; the lost unto the resurrection of damnation. (John 14:1-6, 1Thess 4:13-18, 2Thess 2:8; Rev 19)
We believe in the spiritual unity of all disciples of our Lord and Savior, Jesus Christ. ( Eph 4:5-8; Romans 8:17)
We believe that marriage was ordained by God and shall be taken very seriously. We further believe that marriage should be the union of one man and one woman and that same sex marriages and/or unions are against God’s Word and not permitted under God’s Standards. (Rom1:26-32; Gen2:22-25; Matt 19:5; Mark 10:7).
We believe that because of the indwelling of the Holy Spirit which gives us the ability to live a Godly life that we should strive to walk as Jesus walked. Our Christian walk should be an example to all those we come in contact with. We should shun fornication, drug abuse, and any and all things that may cause a lost person or fellow Christian to stumble. (Eph 1:4; 1Thess 5:22-23; Eph 5:3-5; 1Thess 4:3).
The membership of the H.O.P.E. Chaplaincy shall consist of those individuals who ascribe to the above statement of faith and who meet the requirements of the orientation and training programs as stated in the H.O.P.E. Chaplains policies and procedures.
An active member is a H.O.P.E. Chaplain who is faithfully pursuing the chosen ministry.
An inactive member is a H.O.P. E. Chaplain who has not been in for regularly scheduled visitation in accordance with the Policies and Procedures.
A member of the H.O.P.E. Chaplaincy may be suspended and dismissed by a three-fourths vote of the Executive Committee for unchaplain like conduct.
The elected officers of the H.O.P.E. Chaplaincy shall be the Senior Chaplain, President, Vice-President, Secretary and Treasurer.
1. The President, Vice-President, Secretary and Treasurer shall form the Executive Committee and shall act as Trustees.
2. Beginning with the elections in January 2005 for the Executive Committee. All officers shall be elected to (2) two year terms, with ½ of the Executive Committee being elected each year to insure stability in the operations of H.O.P.E. Chaplaincy. Starting with the elections for 2005, the Vice-President and Secretary shall be elected to a (2) two year term in the odd years and the President and Treasurer shall be elected to a (2) two year term in the even years.
3. The Senior Chaplain shall be called to serve an indefinite term in the event that a new Sr. Chaplain is needed. The Sr. Chaplain is accountable to the Executive Committee.
DUTIES OF OFFICERS
The Senior Chaplain shall:
Serve as senior advisor in all matters of the H.O.P.E. Chaplaincy. The Sr. Chaplain is accountable to the executive committee.
Serve as spiritual advisor for the H.O.P.E. Chaplains.
Be the chief liaison officer between the medical facilities and the H.O.P.E. Chaplains.
Oversee the training of all H.O.P.E. Chaplains.
Oversee the implementation of H.O.P.E. Policies and Procedures.
Make a report of the ministry at each meeting of the Executive Committee.
The President shall:
Organize and officiate at all meetings in cooperation with Senior Chaplain.
Appoint the following special committee chairperson with the approval of the Senior Chaplain
Social Chairperson and committee.
Publicity Chairperson and committee.
Shall supervise the activities of all special committees.
The Vice-President shall:
Perform other duties as the Executive Committee and/or Senior Chaplain may direct.
Perform the duties of the President in his/her absence.
The Secretary shall:
Serve as secretary of the Chaplaincy.
Record and read the minutes of all meeting and maintain a file of same.
Organize and supervise a committee to do the updating of said list.
Perform other duties as the Executive Committee and Senior Chaplain may direct.
The Treasurer shall:
Receive record and disburse funds as directed by the Executive Committee.
Sign all checks and vouchers by (2) two members of the Executive Committee.
Make a formal financial report at each regular meeting or the Executive Committee and at the annual Chaplaincy Business meetings.
Send annual statement to all identifiable givers for IRS purposes.
An Executive Committee shall be elected as per annually from the active membership and shall be for:
The final oversight of the H.O.P.E. Chaplaincy ministry.
The direct accountability of the Senior Chaplain’s responsibilities of H.O.P.E. Chaplaincy.
Acceptance or rejection of applicants to the Chaplaincy.
Provide required orientation, training and instructive seminars.
Fill up any vacancies that occur on the Nominating Committee.
Notify the active membership of an annual or specially called business meetings at least two (2) weeks in advance of such meeting.
The updating and revision of H.O.P.E., Policies and Procedures.
Hiring of staff
Negotiating with the Senior Chaplain and Office Manager on all items pertaining to employment; work requirements, guidelines, benefit’s package and pay.
A Chaplaincy Advisory Committee shall be selected by a voice vote at the annual business meeting to serve two (2) years and shall consist of:
(3) Former members of the Executive Committee; and
They shall meet only when called by the Executive Committee.
The Publicity Committee shall assist the Executive Committee and be responsibility for:
The regular publication of the Chaplaincy Newsletter to all members and contributing churches.
The publicizing, as necessary, of any H.O.P.E. Chaplaincy meetings, seminars or social events.
Getting the message of H.O.P.E. Chaplains ministry before the area churches with a view to recruitment to Chaplaincy.
The Social Committee shall assist the Executive Committee and be responsible for:
Helping, as needed, with details of all H.O.P.E. Chaplaincy meetings.
Planning and implementation of regular social activities for the Chaplaincy to promote fellowship and brotherhood.
A Nominating Committee shall be selected by voice vote at the annual business meeting to serve a one (1) year term, and shall consist of (2) members of the Executive Board and (3) member of the active Chaplaincy at large. They shall:
Meet no later than September 1st and periodically thereafter until three (3) weeks before, the purpose of developing a slate of nominees. There will be no nominations from the floor.
Contact each nominee as to their availability and willingness to serve.
Meet, as needed, to select and propose a new Senior Chaplain and/or an executive committee vacancy when necessary.
An Annual Business Meeting for the purpose of hearing ministry and financial reports and selecting officers will be held in January. There must be a quorum of 20% of The active Chaplaincy present to transact official business Attendance is limited to H.O.P.E. Chaplaincy membership. The meeting shall include:
1.) The Senior Chaplain’s report.
2.) The Executive Committee’s report.
3.) The annual Treasurer’s report of the fiscal calendar year-to-date.
4.) The election of officers.
5.) The selection of all committees as set forth in these bylaws and policies.
Monthly Executive Committee Meetings will be held for the purpose of:
Reviewing achievements and goals quarterly.
Hearing Treasurer’s Report.
Performing necessary business
Monthly Chaplaincy meetings will be held for the purpose of:
Sharing information and testimony about the ministry.
Promoting fellowship and unity in the Chaplaincy.
Assimilating new chaplains into the program.
To obtain an approving or disapproving vote to increase ongoing expenditures or for a large one-time expenditure. Info it has been anything over $400.
A Special Business meeting of the Chaplaincy can be called by the Executive Committee or by a petition of 50% of the active membership of H.O.P.E. Chaplains. A 20% quorum of the active membership must be present to transact official business. Attendance is limited to H.O.P.E. Chaplaincy membership. (A special meeting can also be called to obtain an approving or disapproving votes as outlined in #4 under Monthly Chaplaincy Meetings.
The Executive Committee shall present any proposed amendment to these by-laws at any Annual Business Meeting or any Special Business Meeting called for that purpose.
The Executive Committee must present any proposed amendment to the by-laws when requested to do so by a petition signed by 30% of the active membership.
The Executive Committee will, by newsletter or special mailing, make notification of the proposed amendment(s) and date of the meeting, at least two weeks in advance, to all active members.
Approval of the proposed amendment shall require a majority vote of the 20% active members present.
DISTRIBUTION OF ASSETS UPON DISSOLUTION
The H.O.P.E. Chaplaincy assets are to be distributed upon:
The dissolution of the H.O.P.E. Chaplaincy
The Stukas Fund assets can be distributed prior to the dissolution of the H.O.P.E. Chaplaincy
In the above two cases the distribution will be made by the Executive Committee with approval of the membership. The distribution will be made to appropriate personnel in the hospitals in Las Vegas to meet necessary needs of patients and their families. There will be no “personal” distributions.
Revised and approved on 05/15/2010